Procurement of Local Area Network Upgrade, Battery Bank Instillation and Commissioning and Refurbishment of the IFMIS Mini Data Center

The African Development Bank Group (AfDB) or Banque Africaine de Développement (BAD) is a multilateral development finance institution. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s mission is to fight poverty and improve living conditions on the continent through promoting the investment of public and private capital in projects and programs that are likely to contribute to the economic and social development of the region. The AfDB is a financial provider to African governments and private companies investing in the regional member countries (RMC).

Request for Bids

The Republic of Liberia has received Financing from the African Development Bank (AfDB) toward the cost of the Integrated Public Financial Management Reform Project-II (IPFMRP-II), and it intends to apply part of the proceeds of this financing for services other than consulting services. 2. The Ministry of Finance and Development Planning through the Integrated Public Financial Management Reform Project-II now invites sealed Bids from eligible Bidders for the Procurement of Local Area Network Upgrade, Battery Bank Instillation and Commissioning and Refurbishment of the IFMIS Mini Data Center as listed in the attached Request for Bids.

Item: i-The objective of the service is to improve the security and performance of the MFDP network by leveraging the latest technological advances in the area of wireless technology, high speed wired medium, hardware installation and configuration.

Item: ii- The objective of the service is to hire the service of a solar energy firm with years of experience in battery bank design, installation and commission to provide Battery Bank, installation and commission services to the Ministry of Finance and Development Planning.

Item: iii- The objective of this particular activity is to refurbish the Mini Datacenter to bring it on par with international best practices and norms and to provide a better environment for hosting the backup IFMIS hardware.

Item i -Bidder’s Qualification Requirements:

The bidder‘s minimum qualification requirements are:

a) The Service Provider MUST have at least two key engineers. The lead must have a Master’s Degree in Computer Science or Information Systems and certificated in Cisco Certified Network Professional (CCNP) and CCNA Wireless Advanced Training or certification with two years’ experience post CCNP obtainment. The second engineer should have a bachelor degree in Computer Science or Information Systems and should be a Cisco Certified Network Associate Security (CCNA-Security) with three years’ experience post CCNA-Security obtainment.

b) The Service Provider must have a support office within the vicinity of Monrovia.

c) Service Providers are to present diagram and information that depict their proposed solution that is to be implemented.

Item ii- Bidder’s Qualification Requirements:

The bidder‘s minimum qualification requirements are:

a) The Service Provider MUST have at least two key engineers. The lead must have a Master’s Degree in Electrical Engineering or Electronic Engineering and the second engineer should have a bachelor degree in Electrical Engineering or related field of study. b) The Service Provider must have a support office within the vicinity of Monrovia

c) Service Providers are to present diagram and information that depicts their proposed solution that is to be implemented.

Item iii- Bidder Qualification Requirements:

The bidder‘s minimum qualification requirements are:

a)  Bidders MUST submit business profile that demonstrates their competence in the area of Datacenter refurbishment, building of data center or similar work.

b)  Bidder MUST have performed similar service in the last three years and references should be provided in their proposal.

c)  Bidders are to comply with all the specifications that are provided in the specification section of this tender document.

d)  The submitted proposal should include diagrams, schematics and calculations that take into consideration the existing floor layout and environment setup.

e)  The bidders’ proposal should also include their plan on how to implement such retrofitting project with zero downtime to the existing environment.

f)  Proposal should include plan showing the cable route (power/network) and the position of all equipment and racks within the Datacenter.

g)  Bidders MUST submit a bill of material (BOM) with price and quantity for each item along with the necessary cost for work to be performed under the project. BOQ must be accompanied by the necessary part numbers from the manufacturers to enable the evaluation panel compare BOM.

h)  Bidders MUST submit a detailed project plan that is inclusive of activities to be undertaken during the project window and the responsible party for said activity.

i)  Bidders are to provide one-year part replacement on all equipment or materials used or installed in the Datacenter.

j)  CVs for all personnel should be included along with their roles and allocated time to the project. At minimum, the project manager (PM) and lead engineer assigned to the project MUST meet the below minimum requirements.

• Project Manager
  • Hold a Master in Project Management or related discipline
  • Must have supervised three similar projects in the last six (6) years
  • Must have ten years of experience in related discipline
  • Have been with the firm for no less than two years
• Lead Engineer
  • Hold an International certification in Datacenter Management or Design
  • Minimum of bachelor degree in related ICT disciplines
  • Must have five (5) years of experience in datacenter management or design
  • Have worked for the company for no less than one year

k)  Bidders are encouraged to attend the pre-bid conference and to participate in the bid opening process.

l)  Bidders’ bid prices should be inclusive of all shipment cost, custom duties and all other related charges for delivery to the final destination.

Bidding will be conducted through International Competitive Bidding using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers – “January, 2017” of July 2016, Revised November 2017 and August 2018 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

Interested eligible Bidders may obtain further information from Mr. Lawrence S. Taylor; Project manager/Project Management Unit, 4th Floor, Ministry of Finance and Development Planning, Monrovia, Liberia; e-mail: ltaylor@mfdp.gov.lr and inspect the bidding document during office hours 09h:00 to 17h:00 hours at the address given below.

The Bidding Documents in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of US$25.00 (Twenty-Five United States Dollars). The method of payment will be direct deposit.

Bids must be delivered to the address below on or before 11:00 GMT on August 20, 2020. Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below on August 20, 2020 at 11:00 GMT.

All Bids must be accompanied by a “Bid Security” in the form of a bank guarantee from a reputable local bank, with a signed statement on the corresponding Bank in Liberia.

A Pre-Bid meeting shall take place virtually on July 24, 2020 at 11:00 GMT in the IFMIS Conference Room, 4th Floor, Ministry of Finance and Development Planning, Monrovia, Liberia. If you are interested in joining the meeting kindly contact us at the address below.

Bidders are required to quote for all the items in the Schedule of Requirements. The contract will NOT be by LOT, therefrom, will be awarded only to one bidder (lowest responsive evaluated bid) for all items; Subcontracting with national vendors are encouraged; Joint Venture Agreements are also encouraged with local suppliers, provided a duly signed Joint Venture Agreement is submitted in the Bid.

The address referred to above is):

Attn: Mr. Lawrence S. Taylor; Project Manager/PMU
Integrated Public Financial Management Reform Project
4th Floor, Ministry of Finance and Development Planning
Broad and Mechlin Streets
1000 Monrovia, 10 Liberia
Cell #: +231770161561
E-mail: ltaylor@mfdp.gov.lr
Cc: mmassaquoi@mfdp.gov.lr

Request for Bids