Procurement of Travel and Events Management

Item Description:

The SADC Secretariat now invites proposals to provide the following goods and related/ancillary services: Hotel accommodation, Conference facilities, Air travel tickets. More details on the Goods and Related Services are provided in the attached Supply Requirements.

The tender is divided into three lots as follows:

• Lot 1: Framework Contract for the Provision of Travel Management to the SADC Secretariat
• Lot 2: Framework Contract for the Provision of Events Management to the SADC Secretariat for Events within SADC Region and Beyond
• Lot 3:. Framework Contract for the Provision of Events Management to the SADC Secretariat within Botswana

A contractor will be selected under the Multiple Framework Contract procurement method and procedures described in this Bidding Documents.

The Multiple Framework Contract is an agreement between the Contracting Authority and Several contractors, with the purpose to establish the terms governing specific contracts, which may be awarded through Specific Request for Goods during a given period. The terms and conditions of the contract are mainly related to the duration, subject, implementation rules and scope of services. The Multiple Framework Contract takes the form of separate contracts with a number of economic operators but concluded through Specific Requests for Goods in identical terms, specifically: the same general conditions, terms of delivery, price, type of services, goods or works to be delivered possibly the maximum cumulative contract value. The Specific Request for Goods shall be issued on need basis to the framework contractors who will have been prequalified.

• FWC TRAVEL MANAGEMENT 20201104 Final.doc
• FWC TRAVEL MANAGEMENT 20201104 Final.pdf