Business Liability Insurance for Institutions, Organs and Agencies of the European Union

This call for tenders is inter-institutional. The following EU institutions, agencies and bodies (hereafter the participating entities, listed under point I.6 of the specifications) will participate as contracting authorities to the framework contract resulting from this call for tenders:

The list of participating entities may be extended to include any other institution, agency or body created on the basis of the Treaties or secondary Union law after the launch of this procedure.

The lead contracting authority is the European Commission, [represented by the PMO (‘Paymaster’s Office’ or ‘Office for the Administration and Payment of Individual Entitlements’.] The European Commission,  acting as an agent for the participating entities for the purposes of this call for tenders and the resulting framework contract(s), publishes the call for tenders, organises the evaluation, signs and manages the framework contract(s) (including any amendments thereto) on behalf of all participating entities.

References to the Contracting authority in these tender specifications and their annexes shall be understood, depending on the context, as referring to one of the following:

– the European Commission acting in its capacity as lead contracting authority;

Subject of the contract

The purpose of the business liability insurance is to cover, on the basis of the Belgian law on civil liability and similar provisions in foreign laws, the financial consequences of the extracontractual business liability that the insured persons (see definition in point I.3.1 of the specifications) may incur for any damage caused in the course of their activities.

In particular, the business liability insurance must cover liability arising from the actions, negligence or carelessness of staff and from the movable or immovable property used in the course of their activities, whether within or outside the buildings occupied by the institutions and both during and outside the usual working hours and during work-related journeys.

Cover must be provided worldwide. (Subject to the provisions of point I.3.5 of the specifications)

The insurance must cover building liability that the insured institutions could incur for buildings located in European Union countries that are used for the purpose of the insured institutions’ activities. In particular, the cover must include damage caused to third parties by the buildings and land that the insured institutions have in their charge and the pavements around these, whatever the nature of the institutions’ association with the building (owner, tenant, long-term tenant, usufructuary, occupant free of charge, etc.).

The contracting authorities declare that almost all of the buildings of the insured institutions are intended to be used as office space.

The insurance must also cover liability for animals in the charge of the institutions, bodies and agencies associated with the procedure and of staff employed by the insured institutions or acting on their behalf, in particular guide dogs.

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