Framework Contract for the Provision of Fuel Cards Services and Associated Services for Frontex Vehicles

Item Description:

Frontex is seeking to establish a single FWC (for each lot) for the provision of fuel cards and associated services for Frontex vehicles based on no-cash operations, which will be concluded with one economic operator for each Lot, capable of providing services as described in Annex II – Terms of Reference based on different geographic coverage. The economic operators can apply for one, two or three Lots.

The FWCs are separate, but identical in terms. The no-cash operation shall be based on any type of electronic tool arrangement or fuel cards provided by the Contractor. The offered electronic tool/fuel cards shall be accepted at all Contractor’s refuelling points used by Frontex vehicles.

The successful Contractor shall ensure retail fuel and optionally provision of associated services, as stipulated in this Terms of Reference, for Frontex vehicles in selected countries under each Lot.

The examples of associated services which will be assessed under award criteria in the tender evaluation process:

• payment for road, tunnels and bridges tolls and other trip related services
• basic vehicle accessories directly linked to vehicle operating, such as oil and lubricant products, windscreen wash liquid and wipers, car washing services, etc.

All the information delivered in this document, its annexes and other referred documents shall be taken into consideration by the Tenderers in preparation of their offer and by the Contractor during the contract’s implementation.

Scope of the contract

The objective of these direct contracts are to provide Frontex (hereinafter referred to as “Contracting Authority”) with fuel cards and optionally with associated services (tolls payments, e.g. oil, lubricant products, windscreen wash liquid, wipers, as well as to pay road, tunnels and bridges tolls, car washing, ad blue, liquid, coolant, windshield cleaner, winter fuel additive liquid, etc.) for Frontex vehicles. The following Lots are envisaged to be procured under this Framework Contracts (FWCs) based on the geographic coverage of the services:

• Lot 1 – European Union (excluding Malta and Cyprus)
• Lot 2 – Montenegro, Serbia and Turkey
• Lot 3 – Albania

Implementation of the contract

The FWCs will be implemented via Order Forms. The parties must sign any Order Form before the FWC expires. On average Frontex intends to issue Order Forms covering the period of 6 months for the provision of the services.

The FWC continues to apply to such Order Forms after its expiry. The services relating to such Order Forms must be performed no later than six months after the expiry of the FWC.

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