Design and Build of Solar Photo-Voltaic System

Item Description:

The World Health Organization (WHO) was established in 1948 as a specialized agency of the United Nations. The objective of WHO (www.who.int) is the attainment by all peoples of the highest possible level of health. “Health”, as defined in the WHO Constitution, is a state of complete physical, mental and social well being and not merely the absence of disease or infirmity. WHO’s main function is to act as the directing and coordinating authority on international health work.

The Western Pacific Regional Office (WPRO) is one of the six regions of the World Health Organization. Headquartered in Manila, Philippines, we work with health authorities and other partners in 37 countries and areas with more than one quarter of the world’s population.

BACKGROUND

The Project is named “WHO Roof Deck Redevelopment” located in World Health Organization (WHO) Building, UN Avenue, Manila, Philippines, with main project goal of improvement/renovation of the building roof deck. Renovation will be split into three major components listed as (a) Gym Fit-out and Expansion, (b) Construction of Hydroponics Garden, and (c) Installation of Solar PV System.

2. PURPOSE/SPECIFIC OBJECTIVE OF THE ACTIVITY

This document provides Terms of Reference (TOR) for tender and procurement to acquire Design and Build of Solar Photo-Voltaic System (Reference Package Number CP03), with the Project Background indicated under Section 2 of this document.

This package shall provide design information for the scope coverage specified in Section 4 and within the timeline specified in Section 3. Design information that will be provided by the Consultant shall be in clarity and agreement with the Owner.

3. DESCRIPTION OF ACTIVITIES TO BE CARRIED OUT (please refer to the TOR for details)

3.1  Preliminary Design / Basis of Design

3.2  Schematic Design

3.3  Design Development

3.4  Construction Drawings/Contract Documents

3.5  Construction

4. METHODS TO CARRY OUT THE ACTIVITY

The scope of work to be done by the Design and Build (D&B) Contractor, as herein authorized by the Owner, for the subject project herein referred to consists of professional services for the following:

1. Site inspection for data gathering (Note: The following documents shall be supplied by Owner)
   1. As-built document of roof deck including but not limited to MEPF trade, Structural, and Architectural trade.
   2. Operational hours of work including electric consumption schedule (24 months)
2. Production of timeline and definition of key dates to deliver the project.
3. Securing Building Permit forms from the concerned Building Official’s office
4. Securing/establishing Basis of Design in reference to design pegs targeted by the Owner, where applicable
5. Production of detailed drawings and specification to include:
   1. Architectural Working Drawings Documentation Package inclusive of, but not limited to:
      • Floor Plans
      • Elevations
      • Transverse and Longitudinal Sections (if applicable)
      • Utilities and Service Area Provisions
      • Blow-up and/or Assembly Details
      • Panel Layouts and Schedules (if applicable)
      • Schedule of Finishes
      • Coloured Perspectives
      • Material Board/Swatches
   2. Electrical Engineering Package inclusive of, but not limited to:[NTML1] [MO2] [MF3] [HM4]
      • Lighting and Switching Design Drawings
      • Power Layout(s)
      • Schedule of Loads / Electrical Design Analysis
      • Voltage Rise Analysis
      • Power Factor Analysis
      • Annual savings and cost considerations in relation to proposed system’s energy output design
      • Solar panel materials and efficiency
      • Determination of PV system type (Grid Tie, Net Metering, Off-grid or Hybrid)
   3. Mechanical Engineering Package (if needed) inclusive of, but not limited to:[MF5] [HM6]
      • Mechanical Design Analysis
      • Heating/Ventilating/Air-conditioning Design (air-conditioning unit for the Powerhouse should be split-type)
      • Schedule of Mechanical Equipment incl. Specifications and Power Requirements
   4. Fire Protection Engineering Package (if applicable)
   5. Electronics Engineering Package
   6. Specifications to include:
      • Material Specifications
      • Outline Specifications
      • Equipment Specifications
   7. Tender Price Breakdown creation including quantity take-off sheet
   8. Preparation of 10 sets of For Construction Drawings
   9. Initiates value engineering propositions and / or material substitution as deemed necessary
   10. Response to Requests for Information and/or Approvals relevant to design and build scope
   11. Performance of quality assurance and quality control strategies on delivering the project
   12. Performance of health, safety, and environmental sustainability strategies on delivering the project.
   13. Attendance to weekly site meeting.

Preliminary Design Phase/Basis of Design

1. The D&B Contractor shall consult with the Owner and its Authorised Representative to ascertain the requirements of the Project and shall conform such requirements to the owner.
2. The D&B Contractor shall consult with the Owner, its Authorised Representative, and Commercial/Quantity Surveying Team the budget for the Project for design consideration.
3. The D&B Contractor shall make ocular inspection of the site as part of due diligence.
4. The D&B Contractor shall have an agreement with the Owner and/or its Authorized Representative the Basis of Design that will be the reference for the succeeding design stages.
5. The D&B Contractor shall prepare Preliminary Design studies leading to the recommended solution together with a general description of the Project for the approval by the Owner.

Schematic Design Phase

1. The D&B Contractor shall have, but not limited to, the following coordinated information agreed with the Owner on this stage
   • Space Management/Planning, Orientations, Positioning
   • Lighting Concept/Strategy, Positioning
   • Floor and Ceiling Layout
   • MEP Access and Maintenance Strategies
2. The D&B Contractor shall have an initial coordination with the Quantity Surveying Team for Cost Planning Strategies for budget-design alignment.
3. The D&B Contractor shall anticipate clash detection strategies for the succeeding design stages.

Design Development Phase

1. The D&B Contractor shall produce the Detailed Design of the Project consisting, but not limited to, the following items:
   • Detailed and coordinated A&E Construction Drawings needed to implement/construct the design intent incl. plans, layouts, schedules, blow-ups for Architectural, Interior Design, Electrical, Electronics, Sanitary, Mechanical, Fire Protection, service-connected equipment and site works, ALL as deemed necessary.
   • Required specifications describing the type and quality of materials, finish, and manner of construction and the general conditions under which the project is to be constructed.
2. The Detailed Design shall be sufficient and comprehensive for tendering and procurement for the contractor(s) and supplier(s), as well as it shall meet the requirements of information and compliance to codes and/or regulations of the governing authorities.
3. The D&B Contractor shall submit to the Owner and its Authorised Representative a coloured Perspective for visual idea of the Project.
4. The D&B Contractor shall secure a sign-off/agreement with the Owner and/or its Authorised Representative to formalize the completion of detailed design intent for the Project.

Construction Drawings/Contract Documents

1. The D&B Contractor shall produce the agreed detailed design drawings and specifications in ten (10) complete sets, signed and sealed, for the purpose of planning/building permit application.
2. The D&B Contractor shall provide complete construction drawings as part of tender/contract documents.
3. The D&B Contractor may opt to charge the Contractor for all printed materials, should the latter request for print-outs. The price shall be agreed and notified prior to procurement process.

Construction Phase

1. The D&B Contractor shall prepare all necessary permits, requirements, and clearances from the Building Management to proceed on implementation of the scope.
2. The D&B Contractor shall provide information, coordinated and in agreement with the Owner, should there be any design information required to further clarify the design intent.
3. Should there be any design change or any concern arising from, but not limited to, clash detection, clarification of information, and so forth, the D&B Contractor shall coordinate with the Owner and its Authorised Representative for agreement on direction.
4. The D&B Contractor shall appoint a Project-In-Charge (PIC) or Project Coordinator that is available on-site during construction.
5. The D&B Contractor shall provide information on their approach on site management/sequencing on area that will be utilized for their scope.
6. The D&B Contractor shall provide information on number of manpower required to deliver construction as scheduled.
7. The D&B Contractor shall perform standards on quality, health, and safety on delivering project construction.
8. The D&B Contractor will attend weekly site meetings.

Post-Construction

1. The D&B Contractor shall have a full close-out document handover to the Owner and its Authorised Representative to formally complete the project scope.
2. The D&B Contractor shall prepare all necessary permits, clearances, and all other requirements needed to start operating the system.
3. The D&B Contractor shall interface and perform training on operation and maintenance to the end user of the system.

The D&B Contractor shall define the after sales services/support that will be provided after construction.

5. QUALIFICATIONS & EXPERIENCE

EDUCATION

Essential:

• Must have a team of professionals assigned on the project for a day-to-day coordination with WHO and Project Management Team consisting of licensed engineers and skilled technicians for every discipline needed and highly trained in performing the tasks.

EXPERIENCE

Essential: 

• At least five (5) years of experience in Design and Build of Solar Photo-Voltaic System.

Desirable:

• Previous work with WHO or other international organizations and/or major institutions in the field of electrical audit, inspection and assessment

TECHNICAL SKILLS & KNOWLEDGE

• Capability to provide engineering, procurement, construction/installation, and may offer flexible financing solutions through collaboration of design with other project disciplines.
• Capability to do as-found documentation to support the design intent.
• Can immediately mobilise and execute the project to the agreed start date.
• Can provide plant-based support/design solutions in case pre-fabrication of materials will be needed to avoid delays and faster project turn around.

LANGUAGES

• Must be proficient in English

COMPETENCIES

• Must be able to offer accurate services and products which provide a satisfactory solution.
• Duly licensed corporation organized/registered under the laws of the Philippines to conduct the scope specified in this TOR.
• Possess necessary permits and registration certificates to render services in the Design and Build of Solar Photo-Voltaic System such as Business Permits, Bureau of Internal Revenue (BIR) registration certificates, Securities and Exchange Commission registration certificates, etc.

ADDITIONAL INFORMATION:

• Permits and registration certificates needed to render services under this scope
• Company Profile/Portfolio including indication of years of experience relevant to scope
• Table of Organization of the design team that will be delegated for the Project and their corresponding CV’s
• Record of ongoing or built works relevant to the scope and provide 2-3 case studies of relevant projects showing their complexities, challenges, strategies performed, and lessons learnt.
• Record of three (3) Client feedbacks, commendations, or reference letters
• Technical proposal describing project understanding, approach, and methodology to deliver the services required in this TOR
• Timeline to deliver the scope
• List of partners the A&E Designer can refer to provide smooth transition from design production to implementation/construction
• List of codes, laws, and regulations governing the Project.
• Financial proposal showing the rate and all relevant costs

APPLICATIONS

Qualified and interested vendor/s should submit their Proposal and Expression of Interest {cover letter} to the Contract Management Officer, Ms Thu Ha Le through WP RO UNGM at < wproungm@who.int > by 10 Sept 2021.

The cover letter should outline how their experience and qualifications make them a suitable candidate for this position and should include their proposed daily consultancy fee and availability.

Please use Tender Notice No. (WPRO/DAF/SAO/SUP/140852) as subject to all submission. Only successful candidates will be contacted.

Documents

WHO_C2109_CP03_Design and Build of Solar PV System_TOR_rev2.docx