Office refurbishment works, Chalandri

Item Description:

The European Union Agency for Cybersecurity (ENISA) referred to below as the contracting authority, is planning to award the contract resulting from the above procurement procedure. The procurement documents consist of the contract notice, the invitation letter, the draft contract and tender specifications with their respective annexes. All documents are available in the attached ZIP File.

Scope of Works

ENISA has recently moved into its new office building at Ethnikis Antistaseos 72 and Agamemnonos 14, Chalandri 15 231, Attiki, Greece.

ENISA plans to renovate sections of the office space as described in the technical descriptions (see annexes A1 and A2) as well as the detailed planning and designs (see annex A3).

The supervision of the construction project will be carried out by an independent contractor.

It is expected that the contract will be awarded by 15th November 2021 at the latest.

To ensure ENISA’s business continuity at its offices, the contracted work must be conducted between 18th December 2021 and 23 rd January 2022. There is the possibility that works programmed for the Basement level only could start earlier (depending on signature of contract) as there should be limited disturbance to normal office functions.

The period that will have the least disruptive impact for ENISA is between Thursday 23rd December 2021 and Sunday 2nd January 2022 (inclusive), during which the Agency office will be closed for business.

It is therefore requested that the tenderer plans as much as possible for the majority of disruptive, noisy and dusty works to be scheduled during this period and only if necessary, until 9th January 2022.

In any case, it is the responsibility of each bidder to submit the detailed design and proposed alternative schedule if a deviation from these dates is necessary or advisable.

It is emphasised that only technical bids which include a detailed schedule of works during this period (taking into account the closure of the ENISA office over the holidays and the possible extended period indicated above) will be positively evaluated and have a realistic chance of being awarded the contract.

Based on the estimated contract signing date of 15th November 2021 at the latest, ENISA expects that the successful contractor will have sufficient time to order all materials in time to start the works by 18th December 2021.

The technical offer should include a detailed schedule that clearly demonstrates the work planning. It is advisable to also include the procurement planning for the material/fixtures and fittings.

The Agency recognises that there may be unforeseen minor changes/additions to the listed works that may only be identified after the tender is concluded or the actual works commence. These changes/additions may be agreed upon in writing between the contracting parties before or during the implementation of the works. The appointed ENISA Project Supervisor will have to provide their approval in writing for any change and accompanying variance in costing to be implemented.

The costs for extra works may be offset against other works not required anymore or if required, up to €15.000,00 extra may be assigned to the total winning bidders offer to cover extra works.

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