Provision of Cleaning, Gardening Services, Hygiene Services and Supplies for UN Agencies in Zambia on Long Term Arrangement Basis (LTA)

Item Description:

The United Nations Development Programme (UNDP) Zambia hereby invites you to submit a Bid to this Invitation to Bid (ITB) for the above-referenced subject.

This ITB includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet:

• Section 1: This Letter of Invitation
• Section 2: Instruction to Bidders
• Section 3: Bid Data Sheet (BDS)
• Section 4: Evaluation Criteria
• Section 5: Schedule of Requirements and Technical Specifications
• Section 6: Returnable Bidding Forms
• Form A: Bid Submission Form
• Form B: Bidder Information Form
• Form C: Joint Venture/Consortium/ Association Information Form
• Form D: Qualification Form
• Form E: Format of Technical Bid
• Form F: Price Schedule

If you are interested in submitting a Bid in response to this ITB, please prepare your Bid in accordance with the requirements and procedure as set out in this ITB and submit it by the Deadline for Submission of Bids set out in Bid Data Sheet.

Please submit the bids via e-Tendering platform: https://etendering.partneragencies.org. You need to sign in by using your username and password.

To search the ITB in the e-Tendering system, please enter the followings:

Business Unit Code: ZMB10

Event ID number: 0000010960

Kindly note that site visit  and pre-bid conference will be conducted as below:

Site visit: 

Time: from 10.30 am to 04:00 pm

Date: November 20, 2021 12:00 AM

Venues:

1. United Nations House Plot No. 9350, Alick Nkhata Road, Longacres, Lusaka
2. United Nations Annex Building, Plot No: 4906, Andrew Mwenya/Beit Roads, Rhodespark
3. Food and Agriculture Organization Zambia House No. 1183-5B, Chaholi Road, Rhodes Park, Lusaka

Pre-Bid conference  

Time: 10.30 am

Date: November 22, 2021 12:00 AM

Venue: Virtue (Request Zoom Link from UNDP Focal Point)

Confirm your attendance via: 

E-mail: procurement.zm@undp.org

Please acknowledge receipt of this ITB by sending an email to procurement.zm@undp.org and procure.unit.zm@undp.org, indicating whether you intend to submit a Bid or otherwise. Should you require further clarifications, kindly communicate with the contact person/s identified in the attached Data Sheet as the focal point for queries on this ITB.

Deadline for bid submission: 03 December 2021 (time as indicated on e-tendering system)

Please note that this procurement process is being conducted through the online tendering system of UNDP. Bidders who wish to submit an offer must be registered in the system. Visit this page for system user guides and videos in different languages: https://www.undp.org/content/undp/en/home/procurement/business/resources-for-bidders.html

If already registered, go to https://etendering.partneragencies.org and sign in using your username and password. Use “Forgotten password” link if you do not remember your password. Do not create a new profile.

If you have never registered in the system before, you can register by visiting the above link, sign in with username below, and follow the instructions in the user guide:

• Username: event.guest
• Password: why2change

If you are interested to participate in this Tender, it is strongly recommended that you log in and subscribe to the Tender using “Accept Invitation” feature so you can keep updated with Tender amendments including deadline. Note that in case of inconsistencies between information in eTendering system and other premises, information in eTendering system prevails.

E Tendering User Guide for bidders
ETendering prentation to bidders
Link to E tendering video
Frequent asked questions
GTC