Provision of Recruitment Services for the Green Climate Fund
Item Details:
- Organisation: The Green Climate Fund
- Reference Number: RFP 2019/S/002
- Published: 18 January 2019
- Deadline: 18 February 2019 at 5.00 pm
- Time zone: Korean Standard time
- Street: 175 Art Center-daero
- City: Incheon
- Country: Korea Republic of
- Zip/Postal Code: 406-840
- Expires: This ad has expired
Item Description:
The Green Climate Fund (Fund) was established with the purpose of making a significant and ambitious contribution to the global efforts towards attaining the goals set by the international community to combat climate change. In the context of sustainable development, the Fund will promote a paradigm shift towards low-emission and climate-resilient development pathways by providing support to developing countries to limit or reduce their greenhouse gas emissions and to adapt to the impacts of climate change. The Fund’s headquarters are located in Songdo, Incheon City, Republic of Korea.
1.2 The GCF was designated as an operating entity of the financial mechanism of the United Nations Framework Convention on Climate Change (“UNFCCC”). It is governed and supervised by a Board that has responsibility for funding decisions pursuant to the Governing Instrument for the Green Climate Fund. It is supported by an independent Secretariat, accountable to the Board, having management capabilities to execute day-to-day operations of the GCF, providing administrative, legal and financial expertise.
2. Invitation
2.1 Through this request for proposals (“RFP”), the GCF is seeking to contract qualified, reputable and experienced Firms to provide Recruitment Services. The terms of reference included in Annex 1 provides the details of the sought services and expected output.
2.2 Proposals must be submitted to the Secretariat no later than Monday 18 February 2019 at 5.00 pm Korean Standard time.
2.2 The RFP includes the following annexes:
Annex 1 Annex 2 Annex 3 Annex 4 Annex 5 Annex 6 Annex 7
Terms of Reference
Requirement for Firm’s Proposals Evaluation Criteria
Company Profile Form Acknowledgement Letter Timeline
Model Contract
2.3 The terms set forth in this RFP, including all the annexes listed above, will form part of any contract, should the Secretariat accept your proposal. Any such contract will require compliance with all factual statements and representations made in the proposal, subject to any modifications agreed to by the Secretariat in the context of any negotiations entered into it.
2.4 The GCF may, at its discretion, cancel the requirement in part or in whole. It also reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to selection, without thereby incurring any liability to proposers/firms.
2.5 Proposers may withdraw the proposal after submission provided that written notice of withdrawal is received by the GCF prior to the deadline prescribed for submission of proposals. No proposal may be modified subsequent to the deadline for submission of proposals. No proposal may be withdrawn in the interval between the deadline for submission of proposals and the expiration of the period of proposal validity.
2.6 All proposals shall remain valid and open for acceptance for a period of 90 calendar days after the date specified for receipt of proposals. A proposal valid for a shorter period may be rejected. In exceptional circumstances, the GCF may solicit the proposer’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing.
2.7 Effective with the release of this solicitation, all communications must be directed only to Procurement Specialist by email at procurement@gcfund.org. Proposers must not communicate with any other personnel of the GCF regarding this RFP.
2.8 This RFP is issued under the GCF Administrative Procurement Guidelines on Procurement. Information regarding the guidelines can be found at:
http://www.greenclimate.fund/documents/20182/574763/GCF_policy_- _Administrative_Guidelines_on_Procurement.pdf/b767d68e-f8b7-46d1-a18c-b6541f3dc010
3. Request for Clarification of RFP Documents
3.1 A prospective proposer requiring any clarification of the solicitation documents may notify the GCF in writing at the GCF mailing or to the email address procurement@gcfund.org by the specified date and time mentioned in Annex 6. The GCF will respond in writing to any request for clarification of the solicitation documents that it receives by the due date published on Annex 6. Written copies of the GCF response (including an explanation of the query but without identifying the source of inquiry) will be posted on the GCF website. They will also be sent to all prospective proposers that have received the solicitation documents.
4. Amendments to RFP Documents
4.1 At any time prior to the deadline for submission of proposals, the GCF may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective proposer, modify the RFP documents by amendment. All prospective proposers that have received the RFP documents will be notified in writing of all amendments to the RFP documents. The amendments will also be posted on the GCF website
4.2 In order to allow prospective proposers reasonable time in which to take the amendment into account in preparing their proposals, the GCF may, at its sole discretion, extend the deadline for the submission of proposal.
5. Language of Proposals
5.1 The proposals prepared by the proposer and all correspondence and documents relating to the proposal exchanged by the proposer and the GCF, shall be written in English. Supporting documents and printed literature furnished by the proposer may be in another language provided they are accompanied by an appropriate translation of all relevant passages in English. In any such case, for interpretation of the proposal, the translation shall prevail. The sole responsibility for translation and the accuracy thereof shall be the responsibility of the proposer.
6. Submission of Proposals
6.1 Proposers shall submit their proposal in hard and/or soft copy.
Submission in hard copy
Technical and financial proposals must be submitted simultaneously in separate sealed envelopes with the RFP reference and the clear description of the proposal (technical or financial) by the date and time stipulated in Appendix 6. The two envelopes must be sealed in an outer envelope with the RFP reference and title.
6.2 Proposals must be sent ONLY to the address detailed below. Proposals sent to other addresses or to individuals will put proposer’s proposals at risk of being rejected. Proposals sent via fax WILL NOT BE ACCEPTED.
6.3 Submission in hard copy may be done by post, courier or hand delivered. Both inner envelopes should indicate the name and address of the proposer. The first inner envelope should contain the proposer’s technical proposal with copies duly marked “original” and “copy”. The second inner envelope should include the financial proposal duly identified as such. If the envelopes are not sealed and marked as instructed, the GCF assumes no responsibility for the misplacement or premature opening of the proposals submitted.
6.4 Technical proposals shall be submitted in one(1) original envelope, clearly marked as technical proposal with two (2) additional copies and one (1) soft copy in the form of a CD or USB flash drive. Technical proposals(original,copiesandsoftcopy)mustbesealedinaspeciallymarked envelope/packagelabelled:
RFP No RFP/2019/S/0002 – Recruitment Services for the Green Climate Fund – (name and address of proposer)
6.5 Financial proposals should be submitted in one (1) original envelope on the forms prescribed herein. Financial proposals should be sealed separately in a specially marked envelope labelled:
DO NOT OPEN– RFP No RFP/2019/S/002 – Recruitment Services for the Green Climate Fund – FINANCIAL PROPOSAL (name and address of proposer).
6.6 Proposers are strongly recommended to use recycled paper for all printed and photocopied documents relatedtothesubmissionofthisproposalandfulfilmentofthiscontractandshall, wheneverpracticable, use both sides of the paper.
6.7 Hard copies must be delivered to:
Green Climate Fund
11 Floor, G-Tower, 175, Art Center-daero
Yeonsu-gu,Incheon, 22004,
Republic of Korea
Attention: Head of Procurement
Proposals can also be sent via email to the following email address: procurement@gcfund.org
6.8 Where proposals are sent via email and in soft copy, two separate files (technical and financial proposals) preferably in pdf format should be sent.
The Technical files should be named as follows:
RFP2019S002 –TECHNICAL PROPOSAL- (name of proposer)
The financial file should be named as follows:
RFP2019S002 –FINANCIAL PROPOSAL- (name of proposer)
The email subject MUST contain the reference number and title of the RFP and should be as follows:- RFP/2019/S/002 – Provision of Recruitment Services for the Green Climate Fund (Name of Proposer)
The Financial Proposal MUST be password protected. The authorized procurement officer will contact the bidders that pass the qualifying technical score for the password to open the Financial proposal. Financial Proposals that are submitted without password protection shall be rejected for non- compliance.
6.9 All prospective proposers are kindly requested to return the completed Acknowledgement Letter of RFP receipt (Appendix 5) by the date indicated in Appendix 6, duly signed by an authorized representative, via email, advising whether it intends to submit a proposal by the designated closing date/time. Please also notify the Procurement Specialist immediately if any part of this RFP is missing and/or illegible.
7. Late proposals
7.1 Any proposals received by the GCF after the deadline for submission of proposals prescribed in Annex 6 of this document may be rejected.
8. Opening of Technical Proposals
8.1 Technical Proposals will be opened on the date indicated in Annex 6 in the room designated for this purpose at the premises of the Secretariat of the GCF. The purpose of this public opening is to record the names of proposers having submitted proposals by the due date and time. Only technical proposals will be opened at the public opening. The financial proposals will not be opened. Proposers submitting proposals are welcome to send one (1) representative, with proper authorization from their company, to observe the opening and recording of proposals received.
9. Opening of Financial Proposals
9.1 After the technical evaluation is completed, the GCF shall notify those Proposers whose Proposals did not meet the minimum qualifying technical score that their Financial Proposals will be returned unopened after completing the selection process and Contract signing. GCF shall simultaneously notify in writing those Proposers that have achieved the minimum qualifying technical score and inform them of the date, time and location for the opening of the Financial Proposals.
9.2 At the opening, the names of the Proposers, and their overall technical scores shall be read aloud. The Financial Proposals shall be then opened, and the total prices read aloud and recorded.
10. Corrupt, Fraudulent, Coercive, Collusive and other Prohibited Practices.
10.1 The GCF requires that all GCF staff, proposers/bidders, suppliers, service providers and any other person or entity involved in GCF-related activities observe the highest standard of ethics during the procurement and execution of all contracts. The GCF may reject any proposal put forward by proposers, or where applicable, terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, coercive, collusive or other prohibited practices.
11. Conflict of Interest
11.1 In their proposal, proposers must (i) confirm that, based on their current best knowledge, there are no real or potential conflicts of interest involved in rendering Services for the GCF, and (ii) set out their policy on dealing with conflicts of interest should these arise.
12. Confidentiality
12.1 Information relating to the evaluation of proposals and recommendations concerning selection of Firms will not be disclosed to Firms that submitted proposals.
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