Provision of Travel Agency and related services for the European Union Aviation Safety Agency (EASA) in Cologne

Item Description:

The European Union Aviation Safety Agency (“EASA”, “the Agency” or “the contracting authority”) is planning to award the contract referred to above. The procurement documents consist in the contract notice (Supplement to the Official Journal of the EU, OJS) and present procurement documents (I. Invitation to Tender, II. Tender Specifications and its annexes & III. Draft Contract). The purpose of this tender and any additional information necessary to present an offer can be found in Part II – tender specifications. You should note however the following important points concerning the submission of a tender and its implications:

1. Tenders must be submitted as scanned documents/online and respect the instructions provided in Section 1.7 – Submission of Tenders (Part II – tender specifications).
2. Tenders must be submitted no later than the deadline for submission of tenders indicated in Section 1.3 – Timetable, (Part II – tender specifications).
3. Tenderers must ensure that their tenders are signed by an authorised representative and that tenders are perfectly legible so that there can be no doubt as to words or figures.
4. Tenderers must ensure that their submitted tenders contain all the information and documents required by the contracting authority at the time of submission as set out in the procurement documents.
5. The period of validity of the tender, during which tenderers may not modify the terms of their tenders in any respect, is indicated in Section 1.9 – Period during which tenders are binding.
6. Submission of a tender implies acceptance of all the terms and conditions set out in this invitation, in the tender specifications and in the draft contract and, where appropriate, waiver of the tenderer’s own general or specific terms and conditions. It shall be binding on the tenderer to whom the contract is awarded for the duration of the contract.
7. All costs incurred in preparing and submitting tenders shall be borne by the tenderers and cannot be reimbursed.
8. Contacts between EASA and tenderers are prohibited throughout the procedure save in exceptional circumstances as described in Section 1.10 – Contacts between EASA and tenderers, (Part II – tender specifications).
9. This invitation is in no way binding on EASA. EASA’s contractual relationship commences only upon signature of the contract with the successful tenderer.
10. Up to the point of signature, EASA may cancel the award procedure, without the tenderers being entitled to claim any compensation. This decision must be substantiated and the candidates or tenderers notified.
11. Once EASA has opened the tender, it becomes its property and it shall be treated confidentially. Consequently tenderers shall have no right to have their tenders returned to them.
12. The tenderer will be informed of the outcome of this procurement procedure by e-mail only. It is the tenderer’s responsibility to provide a valid e-mail address together with its contact details in its tender and to check this email address regularly.

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