Provision of Motor Vehicle Maintenance Services

Item Description:

The United Nations Children’s Fund (UNICEF) was created by the United Nations General Assembly on 11 December 1946, to provide emergency food and healthcare to children in countries that had been devastated by World War II. In 1950, UNICEF’s mandate was extended to address the long-term needs of children and women in developing countries everywhere. In 1953 it became a permanent part of the United Nations System, and the words “international” and “emergency” were dropped from the organization’s name, making it simply the United Nations Children’s Fund, retaining the original acronym, “UNICEF”.

Request for Proposal

UNICEF Bangladesh intends to establish a Long-Term Agreement (LTA) for Motor Vehicle Maintenance Services for UNICEF Field Offices (excluding Cox’s Bazar) for 24 + 12 months.

The purpose of the assignment is to receive Motor Vehicle Maintenance Services for UNICEF Bangladesh Field Office vehicles.

This vehicle maintenance service will be received at: (1) Mymensingh, (2) Sylhet, (3) Rangpur, (4) Barisal, (5) Khulna, (6) Chittagong and (7) Rangamati.

The duration of this Motor Vehicle Maintenance LTA will be for two (2) years and estimated start date is 15 December 2019 with possible extension up to three years subject to the office need, satisfactory performance and market price.

Background

UNICEF BCO is maintaining a vehicle fleet of 76 vehicles in Dhaka and eight Field office locations throughout the country. Most of the UNICEF vehicles are deployed to the field office locations and are of Toyota Land Cruiser Prado model. This vehicle fleet will require regular service/repairs and even full maintenance sometimes. This has necessitated that a suitable garage be identified to carry out the maintenance service on the UNICEF vehicle fleet. In this regard it is being proposed that eight Field Offices of UNICEF Bangladesh arranges a Long-Term Agreement (LTA) with the service provider who will provide this vehicle maintenance/ repair service at local level.

Objectives, Purpose and Expected Results 

The objective of establishing this LTA is to receive proper vehicle maintenance service for UNICEF vehicle fleet from bona fide vendors. The purpose of the assignment is to receive Motor Vehicle Maintenance Services for UNICEF Bangladesh Field Office (BCO) vehicles. It is expected that the UNICEF vehicle fleet will be well maintained through reputed garage on a timely fashion.

Scope of Work

• The vendor shall take full responsibility for any error made through maintenance rendered and shall recover at his own cost any loss or damage.
• The vendor shall maintain an adequate inventory of parts for these models of vehicles and shall have a satisfactory source of supply for such parts as may be needed in the performance of services.
• The vendor will avail the services of his workshop and give priority to provide UNICEF vehicles with all necessary repair and maintenance.
• The vendor shall perform all services in a diligent, skilful and professional manner in strict compliance with the provision of this TOR and the instruction of UNICEF consistent with this TOR or respective contract.
• The vendor shall keep and maintain up to-date records of all services rendered to UNICEF vehicles and shall remind UNICEF on the next service schedule.
• The vendor shall ensure that the mechanics for any repair works are skilled and sufficiently trained on the respective vehicles. Unskilled mechanics/staff shall not carry out any major repairs on UN vehicles.

Vehicle Schedule Maintenance

The schedule inspections are designed to provide check of all vehicle components, allowing adequate time for repair/replacement of worn and broken parts. Each successive inspection includes all of the elements of the previous inspection.

Attached is the Request for Proposal for your ease of reference.

LRPS-2019-9154040.pdf