Provision of Fuel Cards Services & Associated Services for Frontex Vehicles

Item Description:

The European Border and Coast Guard Agency, hereinafter referred to as “Frontex”, being contracting authority is planning to award the public contract referred above.

Frontex is seeking to establish a single Framework Contract FWC (for each lot) for the provision of fuel cards & associated services for Frontex vehicles based on no-cash operations, which will be concluded with one economic operator for each Lot, capable of providing services as described in the Terms of Reference and Tender Specifications, under selected Lots (FWC Lot 1 and FWC Lot 2) based on different geographic coverage. The economic operators can apply for one or two lots.

The FWCs are separate, but identical in terms. The no-cash operation shall be based on any type of electronic tool arrangement or fuel cards provided by the Contractor. The offered electronic tool/fuel cards shall be accepted at all Contractor’s refuelling points used by Frontex vehicles.

The successful Contractor shall ensure retail fuel as well as provision of all associated services, as stipulated in these ToR, for Frontex vehicles in selected countries under each Lot.

The no-cash operations shall include access to fuel, as well as to the following associated services which will be considered competitive criteria in the tender evaluation process:

• payment for road, tunnels and bridges tolls and other trip related services.
• basic vehicle accessories directly linked to vehicle operating, such as oil and lubricant products, windscreen wash liquid and wipers, car washing services.

These terms of reference shall become an integral part of the FWC that may be awarded as a result of this open tender procedure.

All the information delivered in this document, its annexes and other referred documents shall be taken into consideration by the Tenderers in preparation of their offer and by the Contractor during the contract’s implementation.

Scope of the contract

The objective of these direct contracts are to provide Frontex (hereinafter referred to as “Contracting Authority”) with fuel cards and optionally with associated services (tolls payments, e.g. oil, lubricant products, windscreen wash liquid, wipers, as well as to pay road, tunnels and bridges tolls, car washing, ad blue, liquid, coolant, windshield cleaner, winter fuel additive liquid, etc.) for Frontex vehicles. The following Lots are envisaged to be procured under this Framework Contracts (FWCs) based on the geographic coverage of the services:

• Lot 1 – European Union (excluding Malta and Cyprus):

Provision of Fuel Cards Services & Associated Services for Frontex Vehicles in European Union (Excluding Malta and Cyprus);

• Lot 2 – Montenegro, Serbia and Turkey:

Provision of Fuel cards & Associated Services for Frontex Vehicles Based on No-cash Operations in Montenegro, Serbia and Turkey.

A tenderer can apply for one or both lots with separate tenders.

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