Provision of envelope folding machine for the UNOG Distribution Section

The United Nations Office at Geneva (UNOG) is seeking for competent, experienced and interested companies for the supply, installation and aftersale services for 1 envelope folding machine for the UNOG Distribution Section on DAP (incoterm 2010) UNOG.

The vendor will be responsible to install and to conduct appropriate on-site training for the use of the envelope insertion machine to the designated staff and provide relevant documents including, but not limited to, training material, operational manual, Data sheet, maintenance manual, spare part list, etc.

The selected supplier will be required to supply the Envelope Insertion Machine with the ability to offer a cost-effective solution, in accordance with the UNOG Distribution Section’s needs regarding preparation of publications and letter mailings of various sizes. It shall have reliable, fast, and accurate folding and inserting functions to ensure timely assembly and mailing of mail without the errors inherent in manual handling. The folding and inserting machine must be able to handle a volume with little staff intervention (if possible, only one operator) using modern and appropriate equipment and software, depending on the different types of mailings, and allows easy selection/configuration of feeding stations and loading of paper and envelopes. At the end of the process, documents will be folded, inserted and envelopes will be sealed, stacked and ready to go. Four (4) operators will need to be trained to use this equipment. The current estimate operational output is an average of 100,000 publications per year