Cleaning and Waste Collection Management Services

Item Description:

The SESAR 3 Joint Undertaking, referred to below as the contracting authority, is planning to award the contract(s) resulting from the above procurement procedure. The procurement documents consist of the contract notice, the invitation letter, the draft contract(s) and tender specifications with their respective annexes. All documents are available in the attached ZIP File.

Subject 

In order to ensure clean and well-maintained environment of its facilities, the SESAR 3 JU is planning to conclude one direct service contract for the provision of the following facility-related services:

• Cleaning and waste collection management services

Objective and scope – SESAR 3 JU premises

The SESAR 3 JU occupies two floors of the building: part of the 4th floor (750m²) and the 5th (1000m²). On the 4th floor you will find the reception, most of the meeting rooms (5 meeting rooms, approximately 400m²), a cafeteria of 50m², two sanitary rooms and two shower rooms; the remaining part of the surface is occupied by landscaping offices, two technical rooms and stock areas.

The 5th floor has a meeting room of 35m ², a kitchen area (8m ²), four sanitary spaces and a technical room; the rest of the surface is occupied by landscaped or closed offices.

The floor surfaces are covered with solid carpets, tiles and resin.

The walls are partly painted (non-washable paint) and partly composed of washable partitions. Glass walls and partition delimit the meeting rooms and some of the offices. The walls of the shower rooms are tiled.

There are 88 working stations at the SESAR 3 JU and about 2500 visitors are welcomed each year (in normal times). The meeting rooms can be used all day (from 8:30 a.m. to 6:00 p.m.).

The SESAR 3 JU is therefore launching an open call for tender to provide:

Cleaning and waste – collection management services that include but not limited to the following services:

1. Generic (not related to location)
2. Specific Services (related to particular space/locations)
3. Special Services (related to specific time of the year)

Description of required services

The SESAR 3 JU requires high-quality services, organised according to an efficient schedule that will offer flexibility in order to deal with unexpected events.

Schedule

The tenderer shall propose a schedule with a detailed planning and should pay special attention to the following:

Cleaning services should be conducted as from no earlier than 07:00 am or to be terminated not later than 20:00 pm from Monday to Thursday and 19:00 pm on Friday. The cleaning of the meeting rooms must be completed by 8:30 a.m. daily and the cleaning (limited to hoovering and wet cleaning) of office and reception areas must be completed by 8:30 a.m. once a week. Special attention should be given to the proposed planning by the tenderer for avoiding noise disturbance, such as but not limited to, hoovering, emptying the dishwasher etc.

The contractor commits to carry out the services as indicated during the whole year with the exception of the public holidays, which are specific for the SESAR 3 JU as per applicable calendar year and will be communicated to the selected contractor.

Download all available documents in: [ZIP]