IT system to manage shipment transactions at UNOG

Purpose of this Request

This Request for Information (RFI) aims to gather information about capabilities and costing of the latest available software solution in the marketplace. UNOG is inviting interested vendors to provide details of their available options. Upon request, further information regarding this RFI could be provided to vendors.

You are kindly requested to review the Annex 1 – Specific requirements of the Tool and to provide information as to whether your company and solution could potentially fulfill the requirements.

This RFI is issued solely for information and planning purposes. It does not constitute a solicitation (Request for Proposal or Request for Quotations) from the United Nations or a promise to issue a solicitation in the future. This RFI does not commit the United Nations to pay any cost incurred in the preparation or submission of any response to the RFI.

General Requirements of the Tool

(a) The Tool shall be designed to manage the work processes and related transactions for four main shipment categories: (i) incoming diplomatic pouch, (ii) outgoing diplomatic pouch, (iii) outgoing postal mail, and (iv) outgoing express mail, and their subtypes, e.g. regular/special diplomatic pouch by different geographic zones, regular/registered postal mail/parcel within/outside Switzerland by different postal classes and postal formats, and express mail by different geographic zones.

(b)  The Tool shall support English and French user interface.

(c)  The layout design and data requirements (e.g. fields, format, editable or not, mandatory or optional, default value, data source, presentation, logic/condition) for each functionality shall be customized for different main shipment categories.

(d) The Tool shall support audit trail for all requisitions, all transactions, and master data maintenance.