Provision of Evaluation Services
Item Details:
- Organisation: European Training Foundation
- Reference Number: ETF/2022/OP/0026
- Published: 28/12/2022
- Deadline: 01/02/2023 at 11:00 hours
- Time zone: Local time
- Street: Villa Gualino, viale Settimio Severo 65
- City: Torino
- Country: Italy
- Zip/Postal Code: 10133
- Expires: This ad has expired
Item Description:
The European Training Foundation (ETF) is planning to award the contract resulting from the above procurement procedure. The procurement procedure is a joint procedure with the European Centre for the Development of Vocational Training (CEDEFOP). The procurement documents consist of the contract notice, the invitation letter, the draft contract and the tender specifications. All documents are available in the attached ZIP File.
The ETF and the CEDEFOP have decided to tender jointly to conclude a multiple framework contract with reopening of competition with up to four economic operators for the provision of evaluation services. The ETF is leading this inter-institutional procurement procedure on behalf of the two agencies, who will both be using the resulting contract.
Objectives and expected results of the services
The objective of the requested service is to provide the ETF and CEDEFOP with evaluation services to evaluate the methods and areas of work, including assessment of results, processes, impact and performance of the ETF and CEDEFOP in the field of Human Capital Development (HCD) and Vocational Education and Training (VET). For the purposes of this contract, monitoring services are included as part of evaluation. ‘Monitoring’ is defined as a continuing function that uses systematic collection of data on specified indicators to provide management and the main stakeholders’ information of an ongoing activity, of the extent of progress and achievement of objectives and their impacts, and progress in the use of allocated funds. It identifies actual or potential successes and problems as early as possible to facilitate timely adjustments.
‘Evaluation’ is defined as a time-bound exercise that attempts to assess systematically and objectively the relevance, performance and success, or the lack thereof, of ongoing and completed programmes and procedures.
Evaluation is undertaken selectively to answer specific questions to guide decision-makers and to provide information on whether underlying theories and assumptions used in programme development were valid, what worked and what did not work and why. Evaluation aims to determine the relevance, efficiency, effectiveness, coherence, impact, sustainability and added value of an intervention/project or programme.
Evaluation should also pinpoint what can be done better in the future based on lessons learned and an overview of what other key global players in VET, HCD, labour market and skills anticipation are doing. Recommendations should, therefore, highlight lessons learned in terms of what can be done better to achieve intended outcomes and impacts or how these should be adapted, as well as to contribute to partner countries reforms and to servicing the EC. Moreover, recommendations should also be forward-looking. This entails they should account for HCD, labour markets and geopolitical trends, weak signals and potential disruptions, including their possible impacts on the ways in which participating agencies operate, as well as their implications for the project or intervention at hand and cascading effects in terms of sustainability.
Hence, principles of foresight and sustainability should be embedded across the evaluation cycle, such as principles of ‘do no harm’ and of ‘restoration’ from an environmental standpoint, as well as principles of access, participation, equity, inclusion, diversity, gender and quality of life from a social perspective. Taking into consideration these aspects and principles should enable both recommendations and ultimately the project or intervention at hand, to become future-proof and adaptive, thus able to account for or embrace future uncertainties.
Finally, evaluation may be carried out at various stages of the policy cycle: before (ex-ante evaluations, usually incorporated into impact assessments), during (intermediate, interim, ongoing evaluations) or after the intervention (ex-post, final evaluations).
All activities of legislative and non-legislative nature can be subject to an evaluation, as can any project or intervention financed via subsidy or extra-subsidy funds.
The specific evaluation assignments may require the performance of the following tasks (non- exhaustive list):
- To understand the evaluation questions and the broader policy context;
- To construct and/or reconstruct the logic chain of interventions;
- To design an appropriate methodology for conducting the evaluation using different tools and approaches;
- To define appropriate evaluation criteria;
- To collect relevant quantitative and qualitative information through: desk research, surveys, individual interviews, focus groups, workshops, expert groups, case studies, etc.;
- To analyse the data through tailor-made methodological tools;
- To use specific evaluation tools and methodological approaches, such as: statistical analysis, economic analysis, needs assessment, cost-benefit analysis, cost-effectiveness analysis, regression analysis, benchmarking, risk assessment, sensitivity analysis, multi-criteria analysis, etc.;
- To build and implement valid analytical and interpretative models, including economic models;
- To measure and quantify (also in monetary terms) results and impacts, both retrospectively and prospectively;
- To judge objectively impacts and results;
- To develop and monitor appropriate indicators;
- To support the participating agencies in fine-tuning and improving policy objectives;
- To help the participating agencies in formulating realistic policy options;
- To assess and quantify the administrative burden of policy options;
- To answer to the evaluation questions and present overall conclusions;
- To propose realistic recommendations;
- To conduct studies for impact assessments (data gathering and consultation of stakeholders; analysis of existing problems; definition of policy objectives; analysis of subsidiarity and proportionality; identification and assessment of policy options; comparison of options on the basis of their likely impacts; arrangements for future monitoring and evaluation);
- To conduct other evaluation related services meant to enhance the participating agencies’ ability to deliver on their respective mandates, such as (non-exhaustive list): reports on the implementation of legislative instruments; feasibility studies; mid-term reviews; evaluation of extra- subsidy projects; strategic development studies; data gathering exercises; organisation and efficiency assessments; consultation of stakeholders; quantification and monetisation of costs of policy options; legal analysis; definition of methodological frameworks,
- To future-proof recommendations.
The specific assignments will be requested in accordance with the participating agencies’ evaluation policies and their respective evaluation programmes and as needs arise. The evaluation assignments may involve a broad range of services and tasks as outlined above. Service requests can range on a continuum of possible service models, depending on the circumstances and needs by the agency requesting services which can differ from case to case.
Typically services required can range from requests to the contractor to carry out entire specific evaluation assignments independently, or to carry out evaluations conducted through ‘hybrid’ project teams consisting of the contractor jointly with staff from the agency’s internal evaluation function; or the provision of external technical expert advice for agencies’ internal evaluation function in theimplementation of evaluation tasks; enhancing and supporting evaluation capacity building at the agency in relation to its own programmes, projects and activities, and finally in relation to the agency’s capacity to perform policy evaluation activities themselves as part of their respective operations where applicable.
The services may be implemented at a programme, project or thematic level and may be conducted at the offices of the respective participating agencies (Torino for ETF and Thessaloniki for CEDEFOP) or on a country, regional or cross-regional level and may require country specific knowledge or experience.
The contractors will be expected to be working in a highly flexible, responsive and customised way to respond to the broad range of possible services envisaged under this framework contract. The contractors will be required to work very closely with relevant agency staff across this broad continuum of services, including working in joint project teams together with the agency’s internal evaluation team and other staff as required.
The contractors will be responsible for providing the deliverables and implementing the activities requested directly contributing to the achievement of the objectives envisaged.
The contractors will guarantee the timely provision of all the requested deliverables by ensuring a high quality of both the content and language, in most cases in English, or in the language/s specified in the terms of reference for the specific assignment.
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