Provision of Event Management Services in Luxembourg

Item Description:

The European Investment Fund (hereinafter ‘the EIF’) was established in 1994 and is a specialist provider of risk finance to small and medium-sized enterprises (SME) across Europe. The EIF has a tri-partite shareholder structure including the European Investment Bank (EIB), the European Union represented by the European Commission (EC), and 35 banks and financial institutions. The EIF has its own legal personality and financial autonomy among the institutions of the European Union.

By developing and offering targeted financial instruments to its network of selected financial intermediaries, such as venture capital and private equity funds, banks, guarantee and leasing institutions and micro-credit providers, the EIF’s goal is to enhance access to finance for SMEs.

In this respect, the EIF’s mission is twofold:

• fostering EU policy objectives, notably in the field of entrepreneurship, economic growth, innovation, research and development, employment, social cohesion and regional development; and
• generating financial returns for EIF’s shareholders and mandators, through a commercial pricing policy and a balance of fee- and risk-based income model.

Article 28(4) of the EIB’s Statute and Article 36 of the EIF’s Statutes provide that the Protocol on the Privileges and Immunities of the European Union applies to EIF, to the members of its organs and to its staff on the terms and conditions laid down in the Treaty establishing the European Union. The EIF is therefore exempt from taxes to the same extent as its shareholders, the EIB and the European Union represented by the European Commission.

More background information about the EIF may be found on the website http://www.eif.org.

Purpose of the Call for Tenders

The EIF operates in the field of SME risk financing through an extensive network of partners – mandators and financial intermediaries. In support of these existing partner relationships, the EIF has been enhancing its communication efforts in order to more extensively market its expertise and commitment to the SME segment, as well as to promote the individual mandates managed and advised by the EIF. In addition, it has been actively looking to raise awareness of its impact, achievements and returns, in particular within the context of the final beneficiaries: SMEs and the EU citizens.

External events are a relevant part of these communication efforts and an effective channel to reach EIF’s target audiences.

Therefore, the EIF is launching a Call for Tenders to contract a dedicated, multifaceted and experienced event management Service Provider to deliver the conceptual and technical event execution and on-site logistical and operational aspects.

The scope of this Call for Tender comprises the following (cumulative attributes):

• client facing events (i.e. external events only),
• where the main objective is fund raising, networking or awareness raising,
• taking place in the Grand Duchy of Luxembourg.

The target audiences for the events may be (cumulatively or not):

• mandators, shareholders, prospective investors,
• financial intermediaries: banks and credit/lending institutions and private equity funds across Europe,
• European SME associations and influencers,
• European SMEs and EU Citizens.

The number, style and scale of events to be organised may vary from year to year and may range from a more corporate approach to a “show-style” or a celebratory/award style event. The number of attendees can also range from 10 to +450.

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