Provision of IT equipment

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) is seeking quotation(s) for the procurement of IT Equipment as described in the annex I to this request for quotation.

In order to prepare a responsive quotation, you must carefully review, and understand the contents of the following documents:

• This Invitation letter and Quotation Instruction Sheet (QIS)
• Detailed Technical Specifications of the Goods (Annex 1)
• Quotation Submission Form and Quotation Format (Annex 2)
• UN Women General Conditions of Contract (Annex 3)
• Voluntary Agreement (Annex 4)
• Model Form of Contract (Annex 5)
• Eligibility Criteria (Annex 6)

Quotations submitted by email must be limited to a maximum of 10 MB, virus-free or corrupted contents to avoid rejection, and no more than 4 email transmissions.

A contract may be awarded to the supplier having submitted the quotation representing the best value for money, i.e. lowest-priced technically-compliant of the proposed offers.

At the time of the contract award, UN Women reserves the right to vary the quantity of goods (and services, if applicable) by up to a maximum of twenty-five percent (25%) of the total offer without any change in the unit price or other terms and conditions. Therefore, suppliers must indicate, in their quotation, if any price/quantity restrictions are associated with their offer.

It is UN Women’s intention to issue the contract as presented herein the RFQ documents. Therefore, offerors should ensure any due diligence regarding the legal review and ability to be compliant to all contract terms and conditions is undertaken prior to the submission of your quotation. Submission of a quotation will be confirmation of accepting UN Women General Conditions of Contract included herein.

In the case two (2) quotations are evaluated and found to be the same ranking in terms of technical qualification and price, UN Women will award contract to the company that is either women-owned or has a majority women employed. This is in support of UN Women’s core mandate. In the case that both companies are women-owned or have a majority women employed, UN Women will request best and final offer from both suppliers and shall make a final comparison of the competing suppliers.