Provision of Ship and Company Data to the Equasis Database

Item Description:

The European Maritime Safety Agency (EMSA) is planning to award the public contract referred to above. The procurement documents consist of this Invitation, the Tender Specifications with its appendix(es), and the draft contract. All documents are available in the attached ZIP File.

Scope of the contract

The scope of the contract is the provision of regular updates of ship and company related information under electronic format for non-commercial use. This data will be made available free of charge on the Equasis public internet website. The data will be accessible to the general public on a ship-by-ship or company-bycompany basis through search functionalities on different criteria pre-defined by the Equasis governing bodies. The data can be used also at an aggregated level, for example to produce statistics.

The tender covers two main areas of information with one dataset on ship particulars and a second dataset on the particulars of the companies owning and managing these ships. Therefore, the tender is divided in two Lots: Lot 1 (ship data) and Lot 2 (company data).

Each Lot will have a separate framework contract and tenderers can provide bids either for one Lot only or for both Lots.

Guidelines for tenderers interested in submitting bids for EMSA procedures can be found on EMSA website under the section “working with us – procurement” and Appendix I to these Tender Specifications (eSubmission Guidelines).

The intention is to order the information procured under each framework contract on a weekly basis. However, data may be ordered with different frequencies (e.g. bi-monthly, monthly, weekly, etc) throughout the duration of the framework contracts.

The contractor shall be responsible for the data collection and clearly indicate how information is updated and collected. Original sources of information and the way maritime data are collected shall be clearly indicated.

Download all available documents in: [ZIP]