Supply and Finance ERP Selection

Purpose of the Request for Proposal (RFP)

You are invited to submit a proposal for the above mentioned Request for Proposals for the World Health Organization (WHO), Division of Business Operations (BOS) in accordance with the RFP documents: please click on “Express Interest”, “View Documents”, and then, on the “RFP Documents” tab:

• Request for Proposal
  • Appendix 1.1 Human Resources (HR) HCM – High Level Requirements
  • Appendix 1.2 Human Resources (HR) HCM – Functional Requirements Compliance
  • Appendix 2.1 Procurement & Supply (SUP) SUP – High Level Requirements
  • Appendix 2.2 Procurement & Supply (SUP) SUP – Functional Requirements Compliance
  • Appendix 3.1 Finance (FIN) FIN – High Level Requirements
  • Appendix 3.2 Finance (FIN) FIN – Functional Requirements Compliance
  • Appendix 4.1 HCM-SUP-FIN – Non-Functional Requirements Compliance
• Appendix 5.1 Human Resources (HR) – USE CASES:
  • HCM Use Case 01 – Workforce selection and recruitment process .pdf HCM Use Case 02 – Onboarding.pdf
  • HCM Use Case 03 – Talent management.pdf
  • HCM Use Case 04 – HR Master Data Management.pdf
  • HCM Use Case 05 – Dependency Administration.pdf
  • HCM Use Case 06 – Leave and Absence.pdf
  • HCM Use Case 07 – HR Actions-Staff Reassignment.pdf
  • HCM Use Case 08 – Performance Evaluation.pdf
• Appendix 5.2 Procurement & Supply (SUP) – USE CASES:
  • SUP Use Case 01 – Strategic Procurement Plan.pdf
  • SUP Use Case 02 – eTendering
  • SUP Use Case 03 – Creation and Management of LTA.pdf
  • SUP Use Case 04 – Creation and management of catalogues.pdf
  • SUP Use Case 05a – Creation and approval of goods requisition.pdf
  • SUP Use Case 05b – Creation and approval of services requisition.pdf
  • SUP Use Case 06a – Creation and approval of goods PO.pdf
  • SUP Use Case 06b – Creation and approval of services PO.pdf
  • SUP Use Case 07 – Management of logistics.pdf
  • SUP Use Case 08 – Warehouse management.pdf
  • SUP Use Case 09 – Services receipt
  • SUP Use cases mapping and priorities.pdf
• Appendix 5.3 Finance (FIN) – USE CASES:
  • FIN Use Case 01 – Approval Workflow.pdf
  • FIN Use Case 02 – Awards.pdf
  • FIN Use Case 03 – Country Office implementation.pdf
  • FIN Use Case 04 – CPP.pdf
  • FIN Use Case 05 – Payroll.pdf
• Annex 1 – Acknowledgement Form
• Annex 2 – Confidentiality Undertaking Form
• Annex 3 – Proposal Completeness Form
• Annex 4 – Information about Bidder
• Annex 5 – Acceptance Form
• Annex 6 – Bidder Self-Declaration Form
• Annex 7 – UNGM guide: Instructions on how to register with WHO and access WHO tenders
• Questions from Bidders – Excel template

The dates related to Intention to Bid, Questions and Submission of Proposals are detailed in the attached RFP document unless otherwise indicated above.

IMPORTANT NOTE: Interested vendors must respond to this Request for Proposals (RFP) using the WHO electronic tendering portal, via the UNGM portal. In order to access the full WHO RFP details, request clarifications on the RFP, and submit a vendor response to a tender using the system, vendors need to be registered with Basic Level as a WHO vendor at the UNGM portal and be logged into UNGM.

For guidance on how to register on UNGM and submit responses to WHO tenders in the WHO electronic tendering portal, please refer to:

• the attached UNGM guide: Instructions on how to register with WHO and access WHO tenders
• the user guide and other resources available at: http://www.who.int/about/finances-accountability/procurement/en/

This Request for Proposals is not opened to Individual bidders.

PLEASE NOTE: WHO normally expects Bidders to express their intention to bid short after the publication of the RFP. Clicking on the blue “Express Interest” or on the “Opt In” button (bottom of the “RFP Document” tab page) is not a formal Intention to Bid. Bidders must refer to the RFP documents to get detailed information on this process.

The timely and successful registration with UNGM as well as the validity and number of contact details entered in the UNGM registration are the sole responsibility of the vendor. WHO cannot be held responsible for missed or delayed communication resulting from a bidder’s inaccurate or wrong registration and will not modify the RFP process or timelines to accommodate such inconvenience.

-> WHO does not send the RFP documents by email. If you experience difficulties in accessing the RFP documents after having registered and Expressed interest, please send an email to: etenderHQ@who.int – Please indicate your UNGM No.

UNGM Guide.pdf