Architectural and Engineering Services for Seismic Retrofit and Life Cycle Replacements Project

Item Description:

I. BACKGROUND The United Nations Economic and Social Commission for the Asia and the Pacific (ESCAP) seeks the services of an Architectural and Engineering firm to act as the Lead Consultant Firm providing full architectural and engineering services for proposed Seismic Retrofit and Life Cycle Replacements Project located at Rachadamnoen Nok Avenue, Bangkok, Thailand. The headquarters of ESCAP comprise of three (3) reinforced concrete buildings: the 15-floor high-rise Secretariat building and the 4-floor Service building built in the early 1970s; and the 3-floor United Nations Conference Centre. The overarching objective of the Seismic Retrofit and Life Cycle Replacements Project is to comply with seismic and other fire and life-safety codes for the premises. The proposed project also provides opportunities for the most cost-effective method to address other long-term benefits for the Organisation relating to building performance such as: Sustainability; Energy efficiency and other initiatives related to the efficient use of natural resources and lifecycle costing; Space usage and efficiency; Accessibility and other provisions for persons with disabilities; High quality indoor air and light; Modernization of building systems (HVAC, MEP etc); Hazardous material removal; and the Replacement of the life-cycle component of the building systems that have reached the end of their useful lives. ESCAP has performed some preliminary assessments in the recent years to determine the existing condition of the buildings and a seismic retrofit design is currently underway and anticipated to be completed by the end of June 2017. ESCAP has developed the business case (phase 1) of the project defining the scope of works and project budget and therefore forms the basis for the defined scope of work for the following phases indicated as: Planning (phase 2); Design (phase 3), Preconstruction and tender (phase 4), Construction (phase 5) & Closeout (phase 6). II. PURPOSE AND SCOPE OF SERVICES ESCAP seeks an Expression of Interest from duly registered, highly qualified, experienced and eligible services of an Architectural and Engineering firm (Lead Consultant Firm) for the provision of complete design, contract administration and construction project management for its proposed Seismic Retrofit and Life cycle Replacements Project. The Lead Consultant Firm shall be the single point of contact for ESCAP throughout the project from phase 2 (planning) to phase 6 (closeout). The Lead Consultant Firm shall form the interface between project management and project delivery and reports directly to the ESCAP Project Manager. The Lead Consultant Firm will develop and maintain the Project Execution Plan and be responsible for coordinating and developing the project design, establishing the tender documentation, and for the provision of construction management and construction supervision services. The Lead Consultant Firm shall deliver the required services under specific project constrains including strict budgetary rules governed by the United Nations General Assembly; the maintenance of business continuity during the works; and the work methodology in fact the project is expected to be implemented in phases where a number of floors are emptied to perform the retrofit and renovation works. The construction is expected to start sometime in 2019 and during the construction phase, the occupants of impacted floors shall be temporarily relocated into a ‘swing space’ built or rented on a temporary basis onsite and/or offsite. The scope of work is twofold: (1) Design Services: Duration twelve (12) months design and two (2) years construction period. Design of the ESCAP renovation works up to schematic / concept design including onsite swing space. The detailed design shall be developed by specialist (2) Contract Management and Construction Supervision: Duration seven (7) years approximately, inclusive of construction and construction defects liability period. Provision of an overall project execution plan outlining the resources, systems, processes and tools, performance controls for progress and quality necessary for the overall project implementation. Responsible for the ‘all design’ coordination including sub consultants and expert designers; supervision and integration; testing and handing over to operations. III. QUALIFICATIONS AND REQUESTED DOCUMENTS TO BE SUBMITTED DURING THE RFP STAGE AND EVALUATION CRITERIA Qualification and experience Previous experience and references related to architectural design and engineering services will be the most important aspect of the evaluation. Vendors are expected to clearly demonstrate their experiences in the architectural and engineering services of a construction project. Vendors should have a track record of completing similar services/projects within the budget and time frame assigned. Sufficient references should be submitted for successful projects to substantiate the claim. Vendors should possess trained and certified staff and sub-trades with sufficient experience to carry out the work as per the ESCAP’s expectation. Vendors should be a structured company with a stable financial track record and currently in good standing in the business community with respect to company financing, bonding and insurance. Vendors must be able to guarantee availability for an Architectural and Engineering Services start date of September 2017. Vendors will be responsible to ensure their familiarity with all the UN’s policies, bylaws, permits, legal legislation, etc. for this project. Documents to be submitted to participate at the RFP stage and evaluation criteria The following documents are required to be submitted by the interested Vendor and will be evaluated on the following criteria: Mandatory Criteria 1. Participation to the compulsory Site Visit 2. Registration at Level 2 under the United Nations Global Marketplace 3. Submission of: 3.1. Company profile 3.2. Annual reports 3.3. Copy of the Company’s ISO 9001 Quality Management Certification 3.4. Project references (State or Provide templates, e.g. UN, WB, EU etc) 3.5. Client reference Statements (Certificates of Completions) 3.6. CV of Key Personnel and proposed team for this project 4. Submission of proof of insurance. Vendors must have insurance coverage that satisfies the requirements identified. This must be acknowledged in the Vendor’s EOI submission and evidence of such insurance will be required from qualified Vendors at the RFP / tender stage Evaluated Criteria 5. Vendor’s experience in similar projects defined by the scope of work in terms of nature, size and complexity. Vendors shall submit minimum 3 projects all successfully completed within time and budget (demonstrated) in the last 5 years. Each project should meet at least four (4) of the following criteria: 5.1. Value of the project; 5.2. For an intergovernmental or multinational organization; 5.3. With multiple phases; 5.4. With use of swing space with staff relocation; 5.5. Project type is office, residential of multipurpose construction facility; 5.6. Objective includes health and safety, accessibility, sustainability and energy efficiency, space efficiency and modernization of building MEP and HVAC systems and other UN-related objective; 6. Vendor’s experience in the Architectural and Engineering Services 6.1. Technical ability to trouble shoot problems reported and provides technically appropriate and cost effective solutions. 6.2. Ability to plan, strategize and implement the proposed solutions in an efficient manner. 6.3. Experience in handling client relations with professional care. 7. Resource availability (experienced staff, sufficient financial stability / support, etc.) 7.1. Staff education and experience, staff availability for the project including sub-trades 7.2. Financial stability / standing / banking IV. SOLICITATION PROCEDURE The working language for the Architectural and Engineering Services for ESCAP to be provided will be the English language. All documents to be submitted shall be in English language. The solicitation process consists of 3 stages namely the (1) Request for Expression of Interest (REOI) stage, the (2) Request for Proposal (RFP) stage and, finally, the (3) Contract Negotiation and Award stage. The Vendor acknowledges and agrees that any REOI is in no way whatsoever, an offer to enter into an agreement and submission of an Application by any Vendor does not in any way whatsoever create a binding agreement. The Vendor acknowledges that ESCAP has no contractual obligations whatsoever arising out of the REOI process.

http://www.un.org/depts/ptd/pdf/eoi13335.pdf