Acquisition of Printing, Copying and Scanning as a Service (Princesse III)

Background

Currently, the bulk of the needs of the EU Institutions, Agencies and Bodies (EUIs) in terms of office printing, copying and scanning is covered by an inter-institutional supplies framework contract, which allows for the deployment of five models of group- based multi-functional devices and two group printer models. Acquisition of devices can be based on leasing or purchasing.

The incumbent framework contract is used by the European Commission and by 50 other EUIs which requested to join the procurement procedure. The contract will expire for acquisition on 10 November 2023 and can remain in operation for maintenance, upgrades and associated services for another 5 years after the end of the acquisition phase.

For the procurement of the successor framework contract, the contracting authority decided to change its sourcing approach towards a ‘Print-as-a-Service’ (PraaS) model.

Print-as-a-Service includes a full-service covering print, copy and scan capabilities on group based devices (i.e. Multi-Function Device or printer) meeting a range of requirements.