Acquisition of Software and Provision of Vendor Services to Implement an End-to-end Fee Management Solution

Item Description:

The European Investment Fund (EIF) was established in 1994 and is a specialist provider of risk finance to small and medium-sized enterprises (SME) across Europe. The EIF has a tri-partite shareholder structure including the European Investment Bank (EIB), the European Union represented by the European Commission (EC), and several banks and financial institutions mostly incorporated in the EU. The EIF has its own legal personality and financial autonomy among the institutions of the European Union.

The EIF carries out its activities using either its own resources or those provided by the EIB, the EC, the EU Member States or other third parties. By developing and offering targeted financial instruments to its network of selected financial intermediaries (FIs), such as venture capital and private equity funds, banks, guarantee and leasing institutions and micro-credit providers, EIF’s goal is to enhance access to finance for SMEs.

In this respect, EIF mission is twofold:

• fostering EU policy objectives, notably in the field of entrepreneurship, economic growth, innovation, research and development, employment, social cohesion and regional development; and
• generating financial returns for EIF shareholders and mandators, through a commercial pricing policy and a balance of fee- and risk-based income model.

More information about the EIF is available on its website at: http://www.eif.org

Purpose of the Procurement procedure

The Operations and Information Management (OIM) department is responsible for all middle- and back office tasks within EIF. The Cash Flow Management Division (OIM-CFM) among other tasks:

• Administers cash-in and cash-out activities for EIF;
• Calculates mandate- and deal-level fees;
• Prepares monthly accruals for all mandates under EIF management;
• Prepares and sends invoices to all relevant parties;
• Follows-up with the FIs on questions regarding provided documentation and data needed to finalize portfolio inclusions and thus validate the paid guarantee fees.

The EIF is launching this Procurement procedure to equip OIM-CFM with an encompassing solution (software) and supporting services to fully automate the set-up and calculation of all fees, four-eyes principle validation workflow, approval workflow, invoice generation and dispatch, system of record data storage and general ledger feed.

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