Provision of Total Facilities Management Services (including Pest Control, Cleaning, Waste Management, Internal Planting, Vending, M & E Maintenance, Logistics and Minor works)

Item Description:

The Commonwealth Secretariat (The Secretariat) is an international organisation established by Agreed Memorandum, which is given privileges and immunities under the domestic law of the United Kingdom by the Commonwealth Secretariat Act 1966 (as amended by the International Organisations Act 2005). Under this legislation, the Secretariat is not subject to UK jurisdiction and enforcement.

This status has an impact on some of our standard terms and conditions. In particular, we draw your attention to our dispute resolution clause, which refers disputes to the exclusive jurisdiction of the Commonwealth Secretariat Arbitration Tribunal (CSAT). The 8 members of the Tribunal are selected by the Board of Governors and come from Commonwealth member countries. Information about CSAT, including its governing statute and procedure are available on its website at http://thecommonwealth.org/tribunal.

The Secretariat implements decisions agreed by Heads of Government and Ministers through advocacy, consensus–building, information sharing, analysis, technical assistance, capacity-building, and advice on policy development.

Purpose

The Secretariat wishes to find and appoint a suitable supplier for the provision of Facilities Managed Services to the Commonwealth Secretariat. The appointed supplier shall be awarded a contract that shall be effective for 3 years, with an option to extend for a maximum of up to 2 further (1+1) years.

The deadline for clarification questions to be submitted by bidders to the Secretariat is 12.00 noon on 3 April 2020. The Secretariat will provide answers to clarification questions by 17:00 on 14 April 2020 by publishing these on this website.

Deadline for submission is 12.00 (Noon) BST on 30 April 2020

Invitation to Tender (DOC, 974 KB)
Cleaning Annex 2 – Marlborough House Office Clean (DOC, 264 KB)
Cleaning Annex 3 – Daily Janitor Duties (DOC, 29 KB)
Cleaning Annex 4 – Consumables Materials Table (XLS, 26 KB)
Cleaning Annex 5 – Non-Core Cleaning (DOC, 65 KB)
Cleaning Annex 6 – Marlborough House Cleaning Charter (XLS, 45 KB)
Cleaning Annex 7 – Equipment Depreciation Table (XLS, 24 KB)
Cleaning Annex 8 – Cleaning Standards Table (DOC, 25 KB)
Tender Specification (DOC, 1.5 MB)
Total Facilities Managed Pricing Schedule (XLS, 244 KB)
Appendix 1: General Terms and Conditions (PDF, 233 KB)
Appendix 2: Code of Ethics (PDF, 350 KB)