Services on Custom Software Upgrade for Subsystem “Register of Foreigners and Refugees” (Phase 3)

In the framework of Support for Migration and Asylum Management in Ukraine Project, funded by EUR, the Bids Evaluation and Award Committee (“BEAC”) of IOM Ukraine now invites Proponents submit their proposals for services of custom software upgrade for the Subsystem “Register of Foreigners and Refugees” (phase 3), in accordance with the Instruction to Proponents and ToR, given in the present Bidding Documents.

The Proponent submits following information and documents together with the original of bid:

a)  Technical Proposal Forms TPF-1 – TPF-9;

b)  FinancialProposalFormsFPF-1–FPF-5;

c)  Bid Security in the form of bank guarantee from a reputable commercial banking institution and equivalent to 2% of total bid (Section VI (B);

d)  CompanyProfile(general presentation of the Proponent’s activities, experience, portfolio of projects) and list of main contracts, entered by the Proponent during the last 3 (three) years on fulfilling the project tasks of similar type and scope, in case of joint venture – for each partner. For each contract it is required to specify the general description of the project, duration, contract value, and Proponent’s role.;

e)  Vendor Information sheet (template provided in separate file);

f)  Signed Code of Conduct for the Supplier (template provided in separate file);

g)  Key customer’s references;

h)  CertificateofRegistrationfromgovernmentagencyinUkraineorabroad;

i)  Proponent’s Charter (if available);

j)  Confirmations of Tax Identification Number and certificate of tax payer, issued by respective government agencies in Ukraine or abroad;

k)  Valid Government Permits/Licenses regarding the activity, related to the subject of the current tender (if applicable);

l)  Bank Statement on no outstanding loan;

m)  Confirmation on payment of taxes for the last business year;

n)  In case the potential Service Provider is going to assign any subcontractors, the potential Service

Provider should provide full scope of documents confirming capacities of the subcontractor, including a) Company Profile, b) Certificate of Registration from government agency in Ukraine or abroad; с) Valid Government Permits/Licenses, including confirmations of Tax Identification Number and local taxes, issued by respective government agency in Ukraine or abroad d) List of main contracts entered

by the Company into for the last 3 years and customers’ references; e) Proof of Tax Payment for last business year.

Original copy of the Proposal and all supporting documents shall be delivered either by hand or through mail to the BEAC with office address at:

International Organization for Migration,
Mission in Ukraine Procurement Unit
8, Mykhailivska Street,
Kyiv, 01001,
Ukraine

not later than 17:00, 03 May 2019, which is the deadline for Proposals submission.

Proponents also submit electronic copies of their proposals by deposing files either on Dropbox, OneDrive or other open fileshare hosting and shall send the link of the folder containing the proposals by e-mail addressed to: iomkievtenders@iom.int with subject line: #UA1-2019-1534_[Proponent’s name]_Electronic proposal.

Proposals must be valid for a period of 60 calendar days after the date of opening of the proposals.

Please address questions in writing to the following email iomkievtenders@iom.int specifying in the subject line:
UA1-2019-1534 – [Proponent’s company name] – Clarification request (attn: Anna Kozachenko)
not later than 3 (three) working days prior to deadline for submission.

All bids must be prepared in EUR VAT excluded.
IOM Ukraine reserves the right to reject any or all bids that includes VAT.

Invitation to Submit Proposals