Procurement of Single Framework Contracts for the Provision of Travel and Events Management Services to the SADC Secretariat

Item Description:

SADC Secretariat is looking for the services of reputable firms to manage all its travel and events requirements. The Secretariat wishes to enter into single framework contracts with service provider(s) for a minimum period of 24 months.

The overall objective of this assignment is to procure the services of reputable firms through single framework contracts to manage ALL travel and event management requirements for the SADC Secretariat for the period of the contract.

The SADC Secretariat now invites interested reputable firms to submit Applications for prequalification for the following contracts:

Lot 1. Provision of Travel Management Services to the Secretariat

Lot 2. Provision of Events Management to the SADC Secretariat for Events outside Botswana

Lot 3: Provision of Events Management to the SADC Secretariat for Local Events (within Botswana).

Contracting third party service providers and making payments will be a significant component of these Framework contracts. The service provider will liaise closely with the SADC Secretariat before concluding contracts/making payments.

The SADC Secretariat will assist the service providers with identification of participants and suitable venues for meetings. The SADC Secretariat also maintains a list of recommended interpreters/translators and Simultaneous Interpretation Equipment providers.

Detailed terms of reference will be made available to short-listed companies. It is anticipated that the selected firm for each framework contract will base at least one staff member permanently at the SADC Secretariat Headquarters in Gaborone.

REQUEST FOR EXPRESSION OF INTEREST FOR PROVISION OF TRAVEL AND EVENTS MANAGEMENT