Consultancy for Development of e-GP Strategy, Business Process Re-engineering (BPR) and development of e-GP Guidelines, e-GP Catalogue, Preparation of Business, Functional and Technical Specifications of e-Government (e-GP) System

The African Development Bank Group (AfDB) or Banque Africaine de Développement (BAD) is a multilateral development finance institution. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s mission is to fight poverty and improve living conditions on the continent through promoting the investment of public and private capital in projects and programs that are likely to contribute to the economic and social development of the region. The AfDB is a financial provider to African governments and private companies investing in the regional member countries (RMC).

Objective of the Assignment

The General objective of this assignment is to effectively support the Government of Liberia with the introduction and implementation of e-procurement system as part of the on-going public procurement reforms. The specific objectives can be reviewed in the Terms of Reference.

Scope of the Services to be performed

The position entails performing the following broad tasks:
A. Development of e-GP Strategy- The Consultant will review relevant legislations and

documents, hold consultations with the relevant stakeholders and carry out situational analysis. This will lead to the preparation of an e-GP Implementation strategy with clear strategic objectives, current and future demand analysis of resources requirements (technology, human, finance, organization), interoperability with other government systems, and sustainability plans. The strategy should recommend model for total cost of ownership of e-GP System, risk profiles and mitigation measures and Key Monitoring Indicators. It should also include an action plan for piloting and roll-out of e-GP System and an indicative budget for implementing the actions under the e-GP Strategy.

B. Undertake Business Process Review and carry out Re-engineering- This should include the following:

1. As Is Assessment: Carry out an assessment of the “As-Is” procurement environment in Liberia for Ministries and Agencies following appropriate procurement legislations and international best practices. A review of the procurement functions, volume of procurement for various categories, underlying processes, and assessment of their readiness for change as well as their IT readiness should be performed. The assessment should focus on understanding key challenges in the existing procurement functions. It also included a review of the current legislations and regulatory framework and their adequacy in view of an e-GP adoption.
2. To Be Processes: The consultant will prepare the To-Be processes and practices for e-GP adoption. The Consultant will lay out recommendations in terms of legislations such that the Liberia public procurement environment is simplified and attains the desired objectives of transparency and accountability.
3. Change Management Requirements- Requirements for managing the change in view of the adoption of e-GP should be clearly identified. This will involve conducting surveys with respect to the procurement cadre, as well as understanding implications for change for key stakeholders identified. From this survey, the capacity building requirements and a change management plan will be developed and submitted to the PPCC. It will include an assessment of change management risks as well as initiatives that need to be undertaken by the PPCC for a smooth transition to the e-GP system. Initiatives shall include capacity building requirements, e-GP awareness sessions, and training needs for e-GP to be provided by the e-GP system provider, amongst others.