Staff Pre-employment Screening and Background Spot Checks

Item Description:

The European Investment Bank Group (EIB Group) consists of the European Investment Bank (EIB or the Bank) and the European Investment Fund (EIF).

The EIB is the financing institution of the European Union (EU). Created by the Treaty of Rome, its shareholders are the Member States of the EU, and its Board of Governors is composed of the Finance Ministers of these States. The EIB enjoys its own legal personality and financial autonomy within the Community system.

The mission of the EIB is to contribute, by financing sound investment, to the policy objectives of the EU, as laid down in its statutes and in decisions of the European Council.

The EIB contributes towards the integration, balanced development and economic and social cohesion of the Members of the EU. To this end, it raises on the markets substantial volumes of funds that aim at financing capital projects according to the objectives of the EU with the most favourable financial terms. Outside the EU the EIB implements the financial components of agreements concluded under European development aid and cooperation policies.

The EIF is the Group’s specialist provider of risk finance to benefit small and medium-sized enterprises across Europe. Its shareholders are the EIB, the European Commission and a wide range of public and private financial institutions.

The EIF’s central mission is to support Europe’s small and medium-sized businesses (SMEs) by helping them to access finance. The EIF designs and develops venture capital and guarantees instruments which specifically target this market segment. In this role, the EIF fosters EU objectives in support of innovation, research and development, entrepreneurship, growth, and employment. With investments in over 400 funds, the EIF is a leading player in European venture capital due to the scale and the scope of its investments, especially in high-tech and early-stage segments.

More information can be obtained on the site http://www.eif.org.

For the purposes of this call for tender, the EIB Group is represented by the EIB.

Brief description of the required services

Pre-employment background checking of candidates is particularly important to prevent legal, operational or reputational risks that may result from recruiting the wrong candidate; and is a complement to the usual selection tools in order to reinforce predictability of future performance of new hires.

In April 2018, pre-employment background checks were extended to all new EIB Group hires, irrespective of their grade (support, executive or managerial). The EIB Group performs also verification spot checks on staff already hired.

The three kinds of background checks that the EIB Group requires are:

• In depth pre-employment check for new staff hired to work in the headquarters or in an external office within and outside of the EU;
• Light pre-employment check for trainee population which will work in the EIB Group headquarters; and
• Verification spot checks on a yearly sample of staff already working at the EIB Group and who have never been subject to a background check conducted by the EIB Group.

These three kinds of tests contain a combination of the controls below:

EIB’s Staffing Service Centre Unit and EIF’s Resource Management Unit have the full ownership of this process for EIB and EIF respectively.

For a detailed description of the required services see Annex A.

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